PASSPORT & VISA REQUIREMENTS
Invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee. Participants requiring a visa should apply immediately to the U.S. embassy in their home country in order to avoid inconvenience. See the list of countries whose citizens require a Visa here. Please note that the visa application process may take up to 6 weeks or longer. We strongly advise you to apply as soon as possible.
The Conference Organizer will process official invitations upon request. Before your appointment, please contact the embassy to confirm what documents they require.
Official Invitation letters are issued as PDF documents via email. If the embassy requires the original invitation letter, we can arrange two other delivery methods:
1) Regular post – free of charge, however the delivery cannot be guaranteed as there is no way to track the delivery. The organizers will not be held responsible or liable for any delay or failure in delivery.
2) Express delivery service (FedEx) – The fee shall be added to the participants valid registration and covered in advance of the delivery. The express delivery fee will depend on the country of delivery. The organizer strongly recommends using this delivery method as it is faster and enables the delivery to be tracked (using a tracking number).
Official Invitation requests have been disabled. Please email firstname.lastname@example.org with any concerns.
Weather and Attire
Autumn in Utah can mean warm dry temps or chilly weather with scattered rain showers. Early October temperatures range between 45F – 65F (7C-18C) during the day and overnight low temperatures are about 30F (-1C) in the mountains. Attendees can expect a 10-15 degree increase if spending time in the Salt Lake valley. The temperatures are accompanied by very low relative humidity. The low humidity means very dry air so attendees should plan to drink lots of water, and bring lotion for their skin. Please check the local weather report as you pack to determine your clothing needs.
Meeting rooms can sometimes feel cool, so layering is best for sessions. If you anticipate spending time outdoors, consider trousers, layered clothing and a jacket.
Click here for the National Weather Service Forecast for Snowbird.
TRAVEL & TRANSPORTATION
Salt Lake International Airport (Airport Code: SLC): Attendees traveling to the conference will need to fly into Salt Lake International Airport and take a shuttle or cab to the conference venue. More information about Salt Lake International Airport can be found at www.slcairport.com.
Express round trip airport transfers from Salt Lake International Airport to Snowbird are available through Canyon Transportation. Express hours from the airport are from 8 a.m. to Midnight with departure hourly. Return trips leave Snowbird 5 a.m. to 10 p.m. on the hour, based on reservations. Return trips should be reconfirmed with Canyon the day prior to departure. Reservations must be made at least 72 hours in advance of arrival date.
Canyon Transportation is located in the baggage claim area adjacent to the carousels at Salt Lake International Airport. Return airport trips are scheduled for three hours, on the hour, before scheduled airline departure to allow for airport check-in and security screening. Arrival and Departure shuttle reservations can be made by clicking on the link below.
Toll-free (in US) Phone Reservations: 800-397-0773
Local Phone Reservations: 1(801)-596-1600
Alternatively, you may choose to take a shuttle or Taxi, check with the information desks in baggage claim. Uber or Lyft rideshare are also available if you have the apps on your phone.
Adjusting to the Higher Altitude in Utah
Adjusting from a low-altitude locale to the higher altitude of Salt Lake City (4,000+ feet/1000+ meters) and Snowbird Resort (base 8,100 feet; 2,469 meters) may cause some visitors to exhibit some mildly uncomfortable symptoms like:
- body aches
- “flu”-like symptoms in the muscles and joints
How can you adjust to the higher altitude and avoid or diminish these kinds of symptoms?
Drink plenty of water! Utah’s water from the faucet is clean, pure, healthy, and delightful. You’ll enjoy drinking LOTS of Utah water! Keeping your body hydrated is very important because high altitudes can dehydrate your system. This can be further complicated in arid regions like Utah AND “jet-lag” can make symptoms worse! Water assists your body in flushing toxins, which is critical because altitude affects the body’s ability to dispose of carbon dioxide through breathing. Keep drinking water. Remember, if you feel thirsty, you have waited too long to drink.
If possible, on the first day you arrive, REST and avoid strenuous exercise to give your body time to adjust. Small and frequent meals of protein and complex carbohydrates can help keep symptoms to a minimum.
At the higher altitude, avoid or minimize consumption of alcohol, caffeine, and simple carbohydrates like sugar. Avoiding heavy meals and smoking is also recommended. Caffeine, alcohol, tobacco, and simple carbohydrates affect the body’s ability to metabolize, and can bring more symptoms or make them worse. Remember, caffeine, nicotine, and alcohol can remain in your system for some time and should be avoided even 48 hours before traveling to a higher altitude.